Declaration of Consent under Data Protection Legislation
Initiation of the application process:
We are in contact with the aim of successfully going through the application process with you and being able to offer you a position at BTC. We use a Candidate Relationship Management (CRM) tool to organise your contact with our recruiting team.
This means that if you have not yet decided on a suitable position, you will be able to receive regular updates from our recruiting team about positions that may be of interest to you. The CRM is technically provided by talentry, the company we have contracted, and our recruiting team is responsible for the content.
Since you have not yet started the applicant process, it is necessary from our point of view to obtain consent for contact maintenance. This is obtained through the talentry tool by double opt-in.
We take the permission to contact you from the established contact by mail and or other information channels. We assume that the contact address provided or published by you is in your possession and access.
If you have any questions about the CRM, please do not hesitate to contact our process managers.
Inclusion in the CRM is not mandatory in order to successfully complete the application process.
In applying, you transmit personal data within the meaning of data protection legislation to us. The legal bases for this are:
- Art. 88(1) of the GDPR
- Section 26 (1), (2) of the BDSG [Federal Data Protection Act]
- In particular: your express consent to the use of your application documents in our selection process
BTC will ensure the protection of your personal data and comply with data protection legislation, no matter where your data are accessed from.
Your data will be stored within the European Economic Area according to the provisions of the EU GDPR.
Entering data on the online form of the applicant management system on our website, sending personal data, and, in particular, your consent to our processing of the data are voluntary. Your consent is necessary for us to be able to record and process your data in our applicant management system.
By entering your data, you consent to the personal data involved being stored and processed within BTC Group for recruitment purposes.
The categories of data usually collected are:
- Covering letter with your contact details (telephone, email, postal address)
- Curriculum vitae
- Certificates and evidence of professional/technical qualifications
If you do not wish or are unable to give your consent, you are welcome to contact our process owner directly (see below). Please note that we will not be able to consider your application without your consent.
Purpose of the Collection and Processing of Your Personal Data
By applying, you demonstrate your interest in employment with a BTC Group (hereinafter BTC) company and make available your personal data for the purpose of recruitment beyond your specific application.
The personal data collected from you will only be used in the selection process for the purpose of recruitment, to assess your suitability for the position applied for and any alternative vacancies.
Your personal data will not be made available to any third party outside of BTC Group, unless required by an official order.
Withdrawal of Consent
If at any time you no longer wish this, you may send an email to firstname.lastname@example.org, giving your contact details to confirm your identity.
Your data will be erased immediately on confirmation of your identity.
As part of the application process, your data will be processed by BTC’s recruitment department and other authorised persons in the selection process within BTC Group (BTC and, in particular, its subsidiaries BTC IT Services GmbH, BTC Embedded Systems and Pro Consult GmbH, as detailed on this web page).
We would like to advise you that you have the following rights as a matter of principle:
- Access to the personal data concerning you
- Rectification of the personal data concerning you
- Erasure of the personal data concerning you
- Restriction of processing of the personal data concerning you
- Right to object to processing
- Right to data portability
Should you have cause for complaint regarding our data processing, you may contact our Data Protection Officer (email@example.com), who has been appointed in accordance with statutory provisions.
In addition, you are free to contact the supervisory authority for data protection of Lower Saxony, which is responsible for BTC AG.
Retention of Your Personal Data
We store your personal data for as long as this is necessary to conduct the application process, and only so long as you agree to this (Withdrawal of Consent). Where after twelve months your application is no longer part of an application process, your application documents and records as well as any correspondence will be erased.
If we have a prospective vacancy that may be of interest to you, we will ask for your consent again before the end of the twelve-month time limit and may with your agreement ask you to update your information.
Consent of Applicants (up to 15 years of age)
If you are under 16 years of age, we must insist on the consent of your legal guardian (usually your parents), who should add their contact details and signature to this document, to be added to your application documents. If, with good reason, you are unable to have this done, please contact the process owner.
Controller (legal information according to the GDPR)
Data Protection Officer of BTC AG
Operational Data Protection Officer BTC AG
Your personal data will be collected and stored by us if you send them to us by email or post or make them available by entering data in the online form of the applicant management system on our website.